Online services
Gold licences, export permits and document checks
The State Department for Mining licenses businesses that trade, process, refine or assay gold. It also issues the warrants, export permits and certificates of origin needed to export gold from Kenya. Department officers do this work on this portal, and anyone can use it to check a document.
Only Department staff sign in here. You do not need an account to check a document.
Check a licence, certificate or permit
Type the number printed on the document, or scan its QR code with your phone. The check shows whether the document was issued and whether it is still valid. For a licence, it also shows who holds it and when it expires.
Check a documentWhat the Department does here
Department officers use this portal for the work below. Applicants use their AfriMineX account to apply for a licence or a permit.
Licensing
Officers check and decide licence applications from assayers, processors and refiners. Each licence gets a registry number and an expiry date.
Assays and warrants
A licensed assayer tests each lot of gold and issues its assay certificate. The Department then issues a warrant for the assayed lot.
Export permits
One officer assesses the royalty. Once it is paid, a different officer issues the export permit and the certificate of origin.
Royalty and fees
The Department's cash office takes payment of royalty and fees. Every payment gets a receipt with its own registry number.
Imports
Officers record mineral consignments brought into Kenya and confirm their clearance.
Register and document numbers
The Department keeps the official register of licences. Every licence, certificate, warrant, permit and receipt takes its number from the Department's registry.
Apply for a licence
Assayers, processors and refiners apply online through an AfriMineX account, and the application comes to the Department for a decision. To apply for a mineral dealer's licence to trade gold, contact the Department. You cannot apply for that licence online yet.
Every decision is on the record
The portal records each licensing decision, warrant, royalty assessment, permit and receipt, with the officer who acted and the date. The officer who decides a licence application cannot be the one who checked it. The officer who issues an export permit cannot be the one who assessed the royalty.